Careers at JATCO

Office Manager

An established Pittsburgh based tool & die and precision machining shop is searching for an Office Manager.

 The Office Manager will organize and coordinate office administration and procedures, ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols and streamlining administrative procedures.

The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office.

Essential Functions

  • Learn company Shop System and data entry.
  • Prepare and execute proper documentation including Job Orders, Purchase Order, Packing Lists, Acknowledgments, and Invoices using the company’s Shop System.
  • Ensure materials and components are ordered properly and efficiently in a timely manner according to the shop needs.
  • Point person for maintenance, mailing, shipping and receiving, equipment, bills, and errands.
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors, service providers, and office lease.
  • Establish and monitor company vehicle maintenance, registration, and insurance to be current.
  • Monitor and maintain office supplies inventory.
  • Review and approve office supply acquisitions.
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
  • Organize office operations and procedures.
  • Ensure filing systems are maintained and current.
  • Ensure procedures for record-keeping are maintained and current.
  • Maintain a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers.
  • Organize orientation and training of new staff members.
  • Ensure security, integrity, and confidentiality of data.
  • Develop spreadsheets and forms as required for shop organization.
  • Provide general support to visitors.
  • Maintain a safe, secure, and pleasant work environment.

Qualifications

  • Office management, administrative, or assistant experience.
  • Knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Knowledge of accounting, data, and administrative practices and procedures.
  • Knowledge of clerical practices and procedures.
  • Knowledge of human resources practices and procedures.
  • Computer skills and knowledge of office software packages including Microsoft Office.

Preferred

  • Experience with data entry systems.
  • Experience with a machine shop environment.

Hours

  • Monday-Friday
  • 8:00am-4:30pm

Ability to Commute

  • Pittsburgh, PA 15202
  • Reliable transportation required.

Competitive Benefit and Salary Package

  • We offer group health plan which includes Dental coverage.
  • Additional benefits include: 401k, Paid time off, Holiday pay, Disability and Life insurance.
  • Salary. We offer a competitive salary in addition to our attractive benefit package that will be dependent on education and experience.

To apply for this position please send your resume to

Ed Sikora and his team won the Grand Prize in MoldMaking Technology's 2021 Top 10 Reasons to be a Moldmaker. Their winning entry was "Moldmakers are machinists on steroids!" Come join a winning team!

Injection Mold and Precision Machining Specialists

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